Recruitment Privacy Policy

Effective Date: 28/05/25

1. Introduction Future Care Solutions (“Company”, “we”, “us”, or “our”) is committed to protecting the privacy of individuals who apply for jobs with us. This Recruitment Privacy Policy explains how we collect, use, store, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By applying for a job with Future Care Solutions, you acknowledge that your personal data will be processed as described in this policy.

2. What Personal Data We Collect When you apply for a position at Future Care Solutions, we may collect the following types of personal data:

  • Identity Data: Full name, date of birth, and national insurance number.
  • Contact Data: Email address, phone number, and postal address.
  • Application Data: CV, cover letter, employment history, education details, qualifications, references.
  • Assessment Data: Interview notes, test results, and other evaluations.
  • Legal Compliance Data: Right to work documentation, criminal record checks (where required by law).
  • Health Data (if applicable): Information about disabilities or medical conditions to ensure appropriate workplace accommodations.

3. How We Collect Your Data We collect personal data directly from you when you:

  • Apply for a job via our website, email, or recruitment portals.
  • Submit your CV through a recruitment agency.
  • Participate in interviews or assessments.
  • Provide references or right-to-work documentation.

We may also collect data from third parties such as:

  • Recruitment agencies you have engaged with.
  • Former employers or referees you provide.
  • Background check providers (where applicable and legally permitted).

4. Purpose and Legal Basis for Processing We process your personal data for recruitment purposes under the following lawful bases:

  • Contractual necessity: To take steps before entering an employment contract with you.
  • Legal obligation: To comply with employment laws and regulations (e.g., right-to-work checks).
  • Legitimate interests: To assess candidate suitability and improve our recruitment process.
  • Consent: Where required for specific processing activities (e.g., retaining your CV for future job opportunities).

5. How We Use Your Data We use your personal data to:

  • Assess your suitability for job roles.
  • Communicate with you about your application.
  • Conduct interviews and assessments.
  • Verify employment history and references.
  • Perform background checks where legally required.
  • Meet legal and regulatory requirements.

6. How We Store and Protect Your Data We implement appropriate technical and organizational measures to safeguard your personal data. This includes:

  • Secure storage of electronic and physical records.
  • Access controls to limit who can view and process your data.
  • Encryption and secure transmission of sensitive information.

We retain recruitment data for up to six months after the recruitment process concludes unless a longer retention period is required for legal or employment purposes. If you consent, we may retain your details for future job opportunities.

7. Sharing Your Data We may share your personal data with:

  • Recruitment agencies assisting with hiring.
  • Background check providers where necessary.
  • Legal or regulatory authorities if required by law.

We do not sell or rent your data to third parties.

8. Your Rights Under UK GDPR You have the following rights regarding your personal data:

  • Right to access: Request a copy of the data we hold about you.
  • Right to rectification: Correct inaccurate or incomplete data.
  • Right to erasure: Request deletion of your data (subject to legal requirements).
  • Right to restriction: Request limited processing of your data.
  • Right to object: Object to processing based on legitimate interests.
  • Right to data portability: Receive your data in a machine-readable format.
  • Right to withdraw consent: If processing is based on consent, you may withdraw it at any time.

To exercise your rights, contact us at info@futurecaresolutions.co.uk.

9. Contact Information If you have any concerns about this policy or how we handle your data, please contact us:

Future Care Solutions
The Old Coach House, Church Lane, Fulbourn,
Cambridge, Cambridgeshire CB21 5EP
Phone: 01223 882681
Email: info@futurecaresolutions.co.uk

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at https://ico.org.uk/.

10. Changes to This Policy We may update this Recruitment Privacy Policy from time to time. Any changes will be posted on this page.

By applying for a position at Future Care Solutions, you acknowledge that you have read and understood this Privacy Policy.